Practical information


The meeting details

We will start on November 23 at 12:30 PM CET. Check the time for your local timezone here and please be on time.

Please plan to arrive 10-15 minutes early to set up your Zoom connection and introduce yourself.

Add your motivation to support family farming to our Padlet Wall: (explanation on Slide 16)

We will also record most of the workshop. Please make sure you switch off your video, if you do not wish to be recorded.

Some other recommendations:

  • Please update your visible name on Zoom with your first name and which organization you represent, for example: «Sam, World Rural Forum»
  • Join us from a place where you can keep your video on, if your connection permits.
  • If you are unfamiliar with Zoom, don’t worry… just arrive at least 15 minutes early and we’ll orient you. You can connect using any computer, tablet, or phone.

Need support? Let us know:

Basics – Main Toolbar

  • The bottom toolbar enables you to access the participants list and the chat.
  • It also allows you to troubleshoot your audio and video.
  • The reactions button is where you find the “raise hand” function.

Troubleshooting Audio and Video

If you cannot hear properly or the other participants cannot hear you, the first thing you can do is to check if your headset is properly connected.
Click on the little upward arrow next to the mute button and you find all you need to switch to the right headset.
Under audio setting you can reconnect your audio.
For video, it works in the same way… little upward arrow next to the camera icon.

Selecting the right view

In the top right corner of the Zoom window you will see a small grid with View written next to it. That is where you can change the view.

Language Interpretation: How to choose your language

  • All plenary sessions of the conference will be translated simultaneously into English, French and Spanish.
  • Zoom allows you to choose your language.
  • In the toolbar we looked at earlier, you will see a button call “Interpretation”. Clicking on it will allow you to choose the language you want to listen in.

Navigating Breakout Rooms

During the conference you will also participate in a number of breakout group discussions.
Language Interpretation will NOT be available for these sessions, so we will organize the groups by language.
This means you have to choose your group and find you way into the breakout room by yourself.

  1. Once the rooms are open, you will see a Breakout Rooms button in the Toolbar. Click on it.
  2. A pop-up window will open, that shows you all the available room. Pick the one you want to join.
  3. Hover over the number to the right and Click on Join.

Final considerations

If you can, do connect to the meeting from your computer. That way you can see the shared slides, and the videos of the other participants, and interact more easily through chat.
Make sure to use the Zoom App – without it you cannot participate in the group work. You can download it here.
If you already have the app, update it to the latest version.


  • Mentimeter is a polling and quiz tool. We will use it in the opening of the workshop and maybe 2 or 3 times more throughout.
  • You can answer the Menti questions on your cell phone or by opening your browser.
  • We will share in the session how to get in – it’s easy ?
  • We will be using both Google Docs and Padlet for note taking.
  • We will share the links to the group note templates in the respective sessions.
  • We assume that all of you have used Google Documents before. If you have not, feel free to use this Doc to see if you can access it and write on it.

Padlet might be new to some of you, so we have prepared a little exercise for you to try it out:

  • Go to Padlet
  • Post a photo and sentence on why family farming is important to you.
  • No need to translate: Post it in your language.

General tips for online events

Audio/ Video
  • Please use a headset. Bad audio is one of the most difficult things to deal with during an online event.
  • Video: Even if your connection is not the best, please make sure that you do have a camera so we can see you at least during opening and closing of the Days
  • Find a quiet space where you will not be disturbed for the time of the sessions
  • Check where the light is coming from: too much light from the back or from the side makes it difficult for the others to see your face. Ideally you have natural light from the front and a uniform background.
Make make yourself comfortable

enough to drink? Need a snack nearby? – nothing loud like potato chips please ?

Move regularly

During breaks and even while we are on the calls together, make sure you move regularly. Some things you can do are stretching (like those exercises in airplanes to avoid thrombosis), standing up for a session, and even walking up and down in your room (if your headphones allow that) can help you stay clear and engaged.